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The SCGP Seeks a Center Administrator

Job Description:  Center Administrator, Simons Center for Geometry and Physics 

Required Qualifications: (As evidenced by an attached resume)

Bachelor’s Degree. Four [4] years of full time, administrative experience in an academic environment managing major business-related aspects, such as budget and personnel. Supervisory experience to include guiding, developing and leading staff career pathing. Budget management experience. Experience managing complex projects. Experience managing and executing events. Experience interacting with individuals at various levels within an institution as well as the general public whenever necessary. High proficiency in word processing, spreadsheet management, electronic messaging and internet applications (Microsoft Word, Excel, PowerPoint, Google Apps, Lotus Notes, etc.)

Preferred Qualifications

Experience with SUNY State, RF, and SBF policies and procedures. Experience working with, and maintaining, confidential information with a high degree of professionalism, integrity, discretion, and tact. Extensive negotiating experience. Fundraising experience. Experience in public relations and/or communications. Experience with the administration of grants. 

*Note this is an internal search, open only to current employees of Stony Brook University. To apply visit and click on the tab titled Internal Positions

Brief Description of Duties:

Facilitate the overall goals, unique needs and challenges involved in the administration of a University Center with various research programs. The incumbent will provide comprehensive administrative support to the Director, faculty, and staff of the Simons Center in matters of personnel, budget and associated University, Research Foundation (RF) and Stony Brook Foundation (SBF) policies and procedures. The incumbent will serve as the primary liaison, where appropriate, between members of the Center, University Administration, and Board of Trustees. The incumbent will provide efficient and professional written and verbal communication on a range of confidential and day-to-day issues on behalf of the Director. Incumbent must have good written, verbal, and interpersonal communication skills. Experience successfully working independently as well as part of a team with a collaborative approach to problem solving.Experience successfully building consensus among  diverse colleagues. Good at administrative problem solving.

Center Administration: Provide leadership in managing all administrative aspects of running the Center including operational and strategic planning, business/program development, fiscal management, and administrative oversight of facilities, equipment, and personnel (including supervision, hiring, training and evaluation). Educate and assist faculty, staff and students in navigating University regulations, any and all policies and procedures in a variety of areas (e.g., events, travel, moving, reimbursement expenses, and benefit packages). Maintain close communication with the Director on all personnel issues, including related budget matters. Serve as liaison between various administrative offices including high level interactions with the Provost’s Office, Board of Trustees,  and Government Officials.

Provide mentoring and supervision to direct reports and student assistants. Recruit, hire, and prepare performance evaluations for these positions with input and oversight from the Director as needed.

Fiscal Management: Develop operating and strategic budget plans and requests. Monitor all Center accounts, including: State, IFR, SBF, and IDC. Maintain detailed and accurate records of revenues and expenses and project financial needs of the Center on both a short-term and an annual basis for the SCGP Director, and Board of Trustees as requested. Serve as liaison between various administrative offices, the Center, Board of Trustees, and individual faculty. Educate and assist faculty, staff and students in navigating University regulations and policies in areas related to finance. 

Outreach and Communications: Monitor and foster a positive public perception of the Center through effective public relations that influence opinion and promote ideas. Collaborate on outreach and public engagement opportunities. Collaborate to find synergies between University-wide marketing and communications efforts and serve as the Center’s liaison with the University Communications office. Participate on University-wide committees and task forces to enhance visibility and reputation throughout the University and beyond. Develop communications strategies and materials in support of the Center’s strategic plan for external advancement and relations. 

Human Resources: Manage NYS and The Research Foundation personnel appointments for the Center from recruitment through termination or retirement. Administer appointment/reappointment paperwork for all employees (regular and part time faculty, staff, postdoctoral and research scientists and students, temporary staff, non-salaried affiliates or visiting faculty, extra service appointees, student workers, work study students, project and research aides.) Supervise all administrative processes, delegating as necessary.

Grant Management: Work with multiple Principal Investigators assembling, coordinating, and developing grant proposals to include budget, submission and renewals. Ensure timely submission to funding agency, according to the specific agency guidelines. Pre and post-award grants management including submission, tracking, subcontract and on-campus budgets for all awards funding the Institute. 

Other duties or projects as assigned as appropriate to rank and department mission.

Special Notes: This is a full time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.

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About Stony Brook:

Stony Brook University, home to many highly ranked graduate research programs, is located 60 miles from New York City on Long Island’s scenic North  Shore. Our 1,100-acre campus is home to 24,000 undergraduate, graduate, and doctoral students and more than 13,500 faculty and staff. SBU is a comprehensive research-intensive university and a member of the prestigious Association of American Universities (AAU), which includes 34 public universities among its 62 members. SBU consists of 12 schools and colleges and a teaching hospital that provides state-of-the-art healthcare in the Long Island region. SBU also manages and performs joint research with Brookhaven National Laboratory, the only Department of Energy Laboratory in the Northeast, and shares doctoral programs with Cold Spring Harbor Laboratory, a world-renowned molecular biology institute. Home to the Emerson String Quartet, the Jackson Pollock House in East Hampton, New York, the Humanities Institute, and the Southampton Arts Program, and with endeavors that extend to the Turkana Basin Institute in Kenya and the Ranomafana National Park in Madagascar, SBU sustains an international reputation that cuts across the arts, humanities, social sciences, and natural sciences.

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Schedule: Full-time  Day Shift  8:30am-5:00pm  Pass Days: Sat, Sun

Posting Start Date: Feb 28, 2018

Posting End Date: Mar 14, 2018, 10:59:00 PM

Salary: Commensurate with experience within the range of $87,000-$97,000

Salary Grade: SL4

Appointment Type: Term

*Note this is an internal search, open only to current employees of Stony Brook University. To apply visit and click on the tab titled Internal Positions